How to Become a Notary Public in Maine

Importance of Maine Notary Training

As a notary public in the State of Maine, you have unlimited financial liability on every document you notarize. Our Maine Online Notary Course is the fastest, easiest and most affordable way for you to learn what to do and how to protect yourself as a notary. Whether you are a new or current notary public, for your sake, take the time to learn the laws. Protect yourself from any claim that could be made against you.


How to Become a Notary Public in Maine
Step by Step Instructions

How to Become a Notary Public in Maine

  1. Complete the Online Maine Notary Training Course (not required)
  2. Download and read through the Maine Notary and Book and Resource Guide.
  3. In the presence of a Notary Public, the applicant shall attest that the information contained in the application is accurate and the answers were completed by the applicant. The applicant shall sign the application in the presence of the Notary Public. The Notary Public shall certify this attestation by signing the application; a seal may be used if desired.
  4. The applicant shall obtain the signatures and residences of the following persons in the appropriate places on the application form. Two separate individuals must sign the application:

    A registered Maine voter recommending the application, and attesting to the applicant’s capability of performing the duties required of a Notary Public. The registered Maine voter may not act as the Notary Public on this application; and

    A municipal clerk or registrar of voters of the applicant’s residence must indicate which office is held and affix the municipal seal The clerk or registrar of voters may act as the Notary Public on this application.

  5. Once the application has been processed by the Secretary of State, the certificate of office and the certificate of qualification will be mailed to the applicant. From the date of appointment, as listed on the certificate of qualification, the applicant has 30 calendar days to be sworn into office by a Dedimus Justice, and 45 days from the date of appointment to return the completed certificate of qualification to the Secretary of State. If the applicant has not been sworn into office by the 31st day, the Secretary of State will notify the applicant of the failure to qualify . If the completed certificate of qualification has not been received by the Secretary of State by the 45th day, the Secretary of State will notify the applicant of failure to qualify. From the date of that notification, the applicant has 90 calendar days to request a reappointment by the Secretary of State.
  6. From the date of reappointment, the applicant has 30 calendar days to be sworn into office by a Dedimus Justice. If the applicant does not request a reappointment within 90 days from the date of notification of failure to qualify, the applicant must begin the application process from the beginning.

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Commission Term: Maine resident: 7 years | New Hampshire resident: 4 years
Minimum Age: 18 years old
Residency: Resident or ME employee residing in NH
Stamp/Seal: Recommended
Journal: Recommended
Application Fee: $50
Eligibility: No major convictions
Other: Be able to read and write English.
Pass Notary Exam.
Personal endorsement

Address:
Secretary of State Division of Corporations, UCC and Commissions
101 State House Station
Augusta, Maine 04333-0101

Phone: (207) 624-7752
Email: CEC.Notaries@Maine.gov

Maine Notary Public Requirements and Qualifications

What qualifications must a person have to become a Notary Public in Maine?

A Maine Notary Public must be at least 18, a resident of Maine, and read, speak, and write fluently in English.  The applicant must then be recommended for the commission by a registered Maine voter who can attest to the applicant's ability to perform the duties required of a Notary Public. If the applicant has been convicted of a crime for which imprisonment may be a penalty, the applicant is ineligible for appointment for the following reasons: awaiting sentencing, free pending the appeal of the conviction, incarcerated or under probation or parole. Conviction of certain crimes involving dishonesty renders a person ineligible for 10 years following release, the termination of probation or if the applicant was not incarcerated, after the date of the conviction. Additionally, if the applicant has been or is now currently a Notary Public in another state or jurisdiction and the applicant’s commission has been suspended or revoked for official misconduct during the 5 year period preceding the date of application, the applicant is not eligible for appointment.


Can a resident of New Hampshire become a Maine Notary Public?

Yes, a resident of New Hampshire can apply for a Maine Notary Public commission. The New Hampshire resident must be regularly employed or carry on a trade or business in Maine in order to be commissioned as a Notary Public in Maine